Posted: 20. November 2019 by: Rupert Tennant

Tips for Time Management for CEOs

Running a company is no small task, and that’s why a CEO needs to find ways to manage their resources in an organized and effective way. The resource that’s often overlooked in regards to this is time. It’s a resource you could never replace or get back, and that’s why you should set up an effective system for managing it.

There are a few effective tips to help you out that are true regardless of how big the company is, how many employees it has, and what it does.

Day before

A busy day starts the day before. That’s often overlooked as a way to make yourself more effective, and it only takes a few minutes. Take the time to prepare your day the night before, and you’ll be able to start the workday with a clear set of goals.

The list that you make should be clear in terms of setting actionable goals. Each of the goals should be something you could do with clear action and then cross the list. This gives a day a dynamic and allows you to feel a sense of accomplishment.


Emails take up too much of your time when you need to be on top of the large organization. That’s something you need to prepare for and manage if you don’t want it to consume your whole day or get too much to handle and pile up.

The best way to do that is to box out the time for dealing with emails. That way, everyone can know what time of the day they can expect the response from you, but it doesn’t take over any other part of your day. Be strict with this self-imposed rule.

Time tracking

Time tracking isn’t an essential part of time management. However, it’s a rather useful tool allowing you to know more about where your time is spent and therefore, how you can make most of it. There are apps and programs there to help you, and now when most of the work is done online, that’s all that you really need.

The key component of the time tracking tool is the revision. It’s not enough to know what you’re doing and at what time and revise your data and change your behaviour when needed based on what the time tracking showed.


There’s one simple rule that you should follow when it comes to organizing meetings. Try to have a few of them as possible. If a meeting could be arranged in another way, meaning via email or some other communication tool, you should use that.

It’s also important to limit who can come to the meeting. Firstly, only those who can actually contribute to the meeting should be there. Secondly, there should be a limit as to how many people can be present at once so that everyone can participate.

Embrace the tools

There are many tools out there that are made for this kind of work and purpose. You should feel free to embrace them and incorporate them into your work routine. This includes apps, phones, mobile devices, phones, and many others. Make sure that you try a variety of different tools before you decide on a particular one.

Many CEOs try to make their work routine agnostic when it comes to different apps because it gives them more mobility. However, most simply create a routine with the tools they enjoy.  It’s up to you to choose which one is better for your style of management.

Personal time

The key to productive work and healthy life is to maintain a work/life balance. That’s why all the plans you might have for time management should take into account your own personal and family life. There are other things in life beyond your company, and it’s up to you to decide when they are more important.

As it comes to any other boxed set of time, you should be very protective of your personal time and personal space. Once you decide that a portion of your time is personal time, it should be just that.


Time is a resource, and you need to consider it when running a company and one you need to protect as well. That’s done by creating systems that are made to make your work more efficient and give you more personal time with your friends and family (this is something that many busy people overlook).

 It’s important to use tools and apps to help you with this, even though that will make you somewhat dependent on them. At the same time, you should limit the time emails and meetings take up from your work.

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